NEW EMPLOYMENT OPPORTUNITY
The University of Kisubi (UniK) seeks to employ competent people to fill the following vacant positions. The University is chartered by the National Council for Higher Education. Its owners are the Registered Trustees of the Uganda Brothers of Christian Instruction, who, together with Management, staff and students, cherish the mission of providing Holistic Education through Teaching, Innovation, and Research for social transformation, grounded in the Catholic Ethos.
Assistant Accountant- One (1) Position
The Assistant Accountant shall be responsible for maintaining proper invoicing and credit records of the students, as well as for responding to all their queries regarding their financial obligations and standing in the University. He/she will also be the official agent with the University’s bankers and the immediate point of reference for the University’s correspondence relating to the finances owed by and to the University.
Duties and Responsibilities
- Performing clerical works in the Finance department as might be assigned from time to time
- Filing accounts records and ensuring that they can be retrieved and accessible to authorized persons whenever needed.
- Maintaining of student’s ledgers and responding to their queries.
- Ensuring that in-coming and out-going correspondences are handled expeditiously.
- Preparing schedules for accounts receivable and accounts payable.
- Monitoring advances and accountabilities in compliance with regulations
- Maintaining sound accounting system, filing and accountability attached to payment vouchers.
- Attending to students’ queries and providing them with statements of their fees.
- Assuring timely collection of monies due to the University.
- Monitoring and reporting on deviations from the University’s credit policy and regulations.
- Assuring timely and accurate invoicing for students and for any other transactions in his/her competence.
- Conducting credit checks on all students accounts as well as establishing and managing credit limits
- Making recommendations to improve quality of invoicing and collection procedures.
- Weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
- Generating accounting statements and reports for the accountant.
- Researching cash receipts, coding and posting of receipts.
- Preparing daily bank and cash deposits.
- Developing both automated and hard copies of financial reports using Spread sheets or any other format.
- Organizing and maintaining up-to-date financial records.
- Participate in the annual stock-taking
- Providing monthly financial and management reports.
- Carrying out any other duties as may be assigned by the Supervisor from time to time.
Qualifications, Experience and Skills
- A Bachelor of Bachelor of Business Administration/Management, Bachelor of Commerce, or an equivalent relevant degree from an Institution recognised by NCHE.
- Full professional qualification as a certified public accountant i.e., CPA, ACCA.
- At least two (2) years working experience in a similar or related position in a reputable organisation, preferably in an institution of higher learning.
- Proven experience in using automated accounting systems and diverse accounting packages
- Excellent computer skills in MS Word, Spreadsheet, and PowerPoint.
- Outstanding interpersonal and communication skills, both oral and written
Personal Attributes and Competences
- An impeccable track record and a very high level of moral integrity and professional ethics.
- A strong sense of business acumen.
- Willingness to listen and attend to students’ queries.
- Ability to work with people from diverse backgrounds.
- Ability to build and work as a team
- Ability to develop and sustain healthy working networks both within and outside the University.
- Thoroughness and ability to pay attention to detail
- Ability to set targets and beat deadlines
- Ability to work under pressure, and to deliver positive results under minimum supervision
Principal, School of Nursing and Midwifery- One (1) Position
The Principal of the University of Kisubi School of Nursing and Midwifery shall be responsible for providing strategic direction, visionary leadership, academic oversight, and administrative management of the institution. This role involves promoting excellence in nursing and midwifery education and training, ensuring compliance with national health standards, and fostering an environment that supports student achievement, staff development, and community engagement. She/he will have experience in both the Classroom and School administration and will be responsible for creating discipline. maintaining safety as well as improving morale.
Key Responsibilities
- School Leadership, Planning and Organising
- Leading the School Management Team.
- Participating in developing and implementing the strategic plan for the School of Nursing and Midwifery in line with the University goals, national health policies and educational standards.
- Planning for, organizing and managing the committees and staff meetings to ensure achievement of set school goals.
- Staff Management and Development
- Participating in the recruitment of suitable staff, mentoring, and supporting them in their teaching practices and professional development.
- Delegating and supervising staff effectively for expected performance.
- Conducting performance evaluations and facilitating professional growth opportunities for staff.
- Fostering a collaborative environment that boosts innovation among staff members.
- Curriculum and Instruction
- Taking the lead in conducting lessons, creating lesson plans, and leading clinical sessions as per schedule.
- Overseeing the implementation, and evaluation of the curricula for nursing and midwifery programs, to meet the quality standards set by the regulatory bodies.
- Participating in the assessment of students, marking of exams, and ensuring ongoing evaluation of student performance.
- Student Support and Discipline
- Responsible for the overall discipline of students.
- Promoting a positive and inclusive learning environment that supports student success and well-being.
- Providing guidance and counselling to students about their academic and personal progress and addressing students’ concerns promptly
- Overseeing student admissions, retention, and progression policies to ensure high-quality student experience, outcome, and graduation on time.
- Community Engagement:
- Supporting community service and public health initiatives for the students and tutors.
- Financial and Resource Management:
- Participating in developing the school’s annual budget and financial strategies.
- Utilising the funds and resources e.g. clinical equipment and teaching materials allocated efficiently and effectively to meet the curriculum goals and ensure sustainability and growth.
- Participating in developing and implementing effective marketing and students’ recruitment strategies to support the school’s budget.
- Seeking funding opportunities from government, non-governmental organizations, and private sectors to support programs and infrastructure development.
- Quality Assurance and Reporting:
- Ensuring compliance with all national education and healthcare regulations and standards.
- Monitoring teaching and learning processes and conducting assessments for continuous improvement.
- Responsible for the School Risk Management
- Preparing and submitting quarterly reports to the University Management and as may be required on the program performance, student outcomes, and school achievements.
- Maintaining current and accurate records of staff and students and ensuring their safety.
- Collaboration and Networking:
- Fostering partnerships with other nursing schools, healthcare organisations and professional associations to foster the school’s growth and visibility.
Qualifications, Experience and Skills
- Minimum of Bachelor’s degree in Medical Education (BME) or an equivalent relevant degree from an accredited institution.
- Master’s Degree in Health Service Management is an added advantage.
- At least three (3) years’ experience in health teaching and leadership setting.
- Demonstrated knowledge of current trends in nursing and midwifery education, healthcare policies, and regulations.
- Must be fully registered with the Uganda Nurses and Midwives Council and hold a valid practicing license.
- Strong leadership, management, and organizational skills.
- Proficiency in computer programs, especially MS Office.
- Proficiency in strategic planning and resource management.
Personal Attributes and Competences
- A proven record of ethical conduct and unwavering moral integrity and professionalism.
- A robust understanding of business dynamics and strategic insight.
- Proficient in team-building and collaborative work.
- Ability to cultivate partnerships with various stakeholders, including government, industry, and community organizations.
- Skilled in establishing objectives and consistently meeting or exceeding deadlines.
- Capable of performing effectively under pressure and delivering favourable outcomes with minimal supervision.
General Performance Indicators
- Success Rate of the Students
- Disciplined Students
- Tutor Student Ratio
- Reliability and Accessibility
Application Process
Interested and eligible candidates MUST ELECTRONICALLY submit their application to hr@unik.ac.ug as one attachment in PDF the following: –
- Application letter.
- An up-to-date Curriculum Vitae (CV) containing names and contacts of three (3) credible referees.
- Copies of the relevant academic/professional Transcripts and Certificates.
- Copy of a valid National Identity Card
- Details of the physical address, telephone contact and email address of the applicant.
- Any other relevant documentation to support the application.
N.B:
The email subject line should contain the job title applied for and name of the applicant.
Applications not in one PDF file and those arriving after the date and time will not be considered.
The deadline for receiving the application is Monday 25th November 2024 by 12.00 pm
Only short-listed candidates will be informed by email.
PREVIOUSLY ADVERTISED JOBS
VACANT POSITIONS JULY 2024
The University of Kisubi invites qualified and competent people to fill the following vacant positions. The University is private and Chartered by the National Council for Higher Education. The University of Kisubi
The owners of the University, the Registered Trustees of the Uganda Brothers of Christian Instruction, together with Management and staff remain committed to the mission of providing Holistic Education through teaching, innovation, and research for social transformation, grounded in the Catholic Ethos.
CASHIER (1 Position)
The Cashier shall be responsible for all aspects of the cash management function, including the development and management of systems for the effective collection of revenues and payment of obligations. His/her primary responsibility will be to ascertain payments into and out of the University by issuing out the necessary receipt and payment vouchers to the beneficiaries, as well as to compile and maintain up-to-date records of the transactions thereof.
Duties and Responsibilities
- Assuring cash administration, management of current accounts and bank relations.
- Post student ledger fees
- Filing vouchers and all other relevant financial statements
- Managing Petty Cash
- Participate in the annual stock-taking
- Preparing cheques and any other necessary documents for bank transactions.
- Reviews and drives improvements in cash management, ensuring financial obligations are met in accordance with Company policies and procedures.
- Completing all cash management set-up documentation for new and existing department processes.
- Reconciling in a timely manner cash application and disbursements.
- Monitoring cash transactions on a daily basis.
- Forecasting, monitoring and tracking cash flow (weekly, monthly, quarterly etc.).
- Preparing cash flow reports, and identifying and evaluating variances.
- Receiving incoming and processing outgoing wire transfers.
- Assists with project assignments and financial reporting.
- Preparing and verifying daily reports of the University’s financial transactions.
- Preparing daily incomes of the University and making daily journal entries
- Prepare daily deposits of ticket sales receipts
- Reconcile bank account for ticketing office
- Communicate with ticketing managers and others working on the ticketing systems problems
- Preparing and disbursing authorized refund vouchers
- Compile monthly reports
- Carrying out any other duties as may be assigned by the Supervisor from time to time.
Qualifications, Experience and Skills
- At least a Diploma in Business Administration from an institution of higher learning recognised by NCHE. A Bachelor of Commerce, or Bachelor of Business Administration/Management is an added advantage.
- At least two (2) years’ working experience in a similar or related position in a reputable organisation, preferably in an institution of higher learning
- Experience in using automated accounting systems and diverse accounting packages
- Excellent computer skills in MS Word, Spreadsheet and PowerPoint
- Outstanding interpersonal and communication skills, both oral and written
Personal Attributes and Competences
- An impeccable track record and a very high level of moral integrity, honesty and professional ethics
- A high degree of personal maturity, sound judgement and firm decision making
- A strong sense of business acumen
- Willingness to listen and to attend to students’ queries
- Ability to work with people from diverse backgrounds
- Ability to build and work as a team
- Flexibility to adjust and to adapt to different work schedules, including weekends, evenings and holidays
- Thoroughness and ability to pay attention to detail
- Ability to sort, check, count, and verify numbers
- Ability to multi-task, set priorities and to meet deadlines
- Ability to work independently and to deliver positive results under minimum supervision
- Ability to exhibit poise, composure and confidence when confronting stressful or high-pressure situations
STORES MANAGER (1 Position)
The Stores Manager is responsible for all store room operations including shipping and receiving of procured items, deliveries, coordinating stock, documenting storeroom transactions, maintaining inventory records, and overseeing storage of surplus inventory and property of the University. He/she advises Management through the Chief Finance Officer on all matters relating to stock acquisition and disposal.
Duties and Responsibilities
- Filling supply requisitions and assisting the procurement unit to establish and order for adequate supplies.
- Receiving and inspecting all in-coming items and reconciling them with the purchase orders.
- Processing and distributing documentation according to the purchase orders.
- Reporting, documenting and tracking damages and discrepancies on orders received.
- Delivering procured items to the recipient units of the University.
- Receiving, sorting, storing, tagging and tracking surplus property.
- Preparing property lists for items to be disposed of or re-sold.
- Issuing items requisitioned for and ascertaining the appropriateness of requisitions made by the user departments.
- Handling and documenting storage of items or special products that require some knowledge of spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, etc.
- Arranging stock, replacing out dated items and suggesting substitutes where necessary.
- Maintaining the storeroom as well as the records in a neat and orderly manner.
- Answering queries regarding procedures and policy as well as resolving discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
- Controlling and carrying out the lending and renting of tools, equipment, furnishings, and devices as well as ensuring that they are kept in good condition and are repaired or replaced where necessary.
- Overseeing the delivery of supplies following an established schedule as well as coordinating special deliveries by transmitting the necessary details to the persons concerned.
- Maintaining accurate records of the University inventory both in hard copy form as well as using an approved Inventory Management System.
- Preparing purchase requisitions for the replacement and/or replenishment of stock.
- Carrying out any other duties as may be assigned by the Supervisor from time to time.
Qualifications, Skills and Experience
- At least a Diploma in Business Administration, or a related discipline from an institution recognized by NCHE. A Bachelor’s degree in Business Administration, Stores Management, Procurement, Supplies and Logistics Management is an added advantage.
- At least two (2) years’ experience working in warehouse and storage operations from a reputable organization.
- Excellent negotiation and communication skills, both oral and written.
- Must be in good health condition and able to perform physical activities such as, but not limited to, lifting (up to 50kgs unassisted), bending, standing, climbing or walking on a consistent basis.
- Possession of a valid (Class C) driver’s license and a clean driving track record shall be an added advantage.
- Strong organisational skills
- Demonstrated knowledge and experience in the following procedures:
- Knowledge of stock / inventory management procedures and report writing;
- Operating computerized warehouse record keeping systems.
Personal Attributes and Competences
- A clean track record and a very high level of moral integrity and professional ethics
- Attention to detail and thoroughness
- Effective time management and ability to meet deadlines
- An outstanding sense of order and innovation
- Ability to deliver results with minimum supervision
- A strong sense of self-drive and personal initiative
- Ability to build and work as a team
Send your application via email hr@unik.ac.ug or to the address below not later than 23rd July 2024, 5.00pm EAT.
The Director
Human Resources Directorate
University of Kisubi
P.O. Box 182, Entebbe
NOTE: Only shortlisted candidates will be contacted.
VACANT POSITIONS 2024
The University of Kisubi invites, from among its staff, qualified and competent academic staff to fill the following vacant positions.
Management remains committed to the mission of providing Holistic Education through teaching, innovation, and research for social transformation, grounded in the Catholic Ethos.
Submit your application through the email address hr@unik.ac.ug not later than 8th April 2024, 5.00pm EAT.
Only shortlisted candidates will be informed via email.
Full Time Lecturer Positions Available
Area of Specialisation | Faculty/Department | Number of Positions |
Physics | Faculty of Education
| 01 |
Mathematics | 01 | |
Curriculum and Scholarly Writing | 01 | |
Art, Fashion and Design | Faculty of Social Sciences and Psychology | 01 |
Social Work and Administration | 01 |
The primary function of a lecturer shall be to provide high quality teaching, community engagement and research and publication services to the University. He/she shall be involved in the innovation, design and development of a range of resources necessary for the effective execution of his/her role as the main facilitator of any learning experience envisaged by the diverse University curriculum; and will be responsible for organising and conducting student assessment activities as well as engaging in relevant professional and knowledge exchange activities. As senior academic staff, a Lecturer will also undertake administrative tasks assigned to him/her by the Head of Department/Dean.
Main duties and responsibilities:
- Facilitate the teaching and learning experiences at as per the load allocated to him/her by the relevant authorities of the University.
- Engaging in research and publication including writing project proposals for generating income for the University or any other research outputs in line with the University’s strategic objectives, mission and vision, as well as the personal benefits to support the Lecturer’s career development and promotions.
- Supervising students’ research at both the undergraduate and graduate levels.
- Contributing and participating in the designing, development and implementation of a high quality curriculum of the University.
- Developing innovative and creative resources to facilitate the teaching and learning experiences of the University, and ensuring their dissemination and proper use.
- Maintaining proper records to monitor the students’ progress, achievement and attendance.
- Participating in meetings, conferences, symposia, seminars and any other fora aimed at sharing research outcomes, continued professional development and building interdisciplinary scholarship within and outside the University.
- Attending meetings as a member or upon invitation whenever scheduled at the different levels of the University, including departmental and Faculty Board meetings, as well as the meetings of Senate, where applicable.
- Preparing and administering the required assessment tasks including the setting and marking of examinations, coursework, practicum, supervised learning experiences and any other assignments.
- Initiating, designing and participating in community outreach activities/programmes both at the departmental and University-wide levels, as well as at the individual level.
- Participating in the departmental, faculty or University-wide working groups or committees as might be requested from time to time.
- Upholding and promoting the University programmes, policies and values in support of its stated goals, objectives, mission and vision.
- Carrying out any other duties as might be assigned by the relevant authorities from time to time.
Qualifications, Skills and Experience
- Master’s degree or its equivalent in the relevant discipline from an institution of higher learning recognised by the NCHE.
- A PhD or its equivalent, or a PhD candidate status, in the relevant discipline in addition to a qualification in teaching and pedagogical skills will be an added advantage.
- Three (3) years’ experience of facilitating teaching and learning, student assessment, students’ research supervision, research and publication, and community engagement at an institution of higher learning
- Proven record of ability to conduct high quality research which is reflected in the authorship of high quality publications, or other research outputs, in the areas of interest.
- Demonstrated evidence in research and scholarship
- Proven experience in University-level curriculum innovation, design, development and implementation
- Good understanding of the policy, legal and practical framework governing tertiary level education in Uganda and elsewhere
- Excellent interpersonal and communication skills, with the ability to listen, engage and persuade, and to present complex information in an accessible way to a range of audiences.
- Familiarity with diverse research methodologies and ease in using a variety of research resources including those online.
- Mastery in a wide range of computer skills and diverse educational technologies.
- Proven record of ability to supervise academic work by undergraduates and masters students.
Personal Attributes and Competences
- A very high standard of professional integrity and ethics
- Ability to manage time and work to strict deadlines.
- Ability to write clearly and tailor communication style to meet the needs of the recipient.
- Ability to work within an academic team environment and lead teams where required.
- Commitment to academic work and research.
- Commitment to high quality teaching and fostering a positive learning environment for students.
- Commitment to continuous professional development.
- Openness to diversity and ability to work harmoniously with colleagues and students of diverse cultures and backgrounds
Job Advert
Job Title: Executive Secretary of the Next Generation Leadership Programme (NGLP)
Background
Porticus Africa initiated the Africa Catholic Scholarship Programme (CSP) in 2005, which is now re-branded to the Next Generation Leadership Programme (NGLP), to develop the church’s capacity in East Africa. The NGLP targets Catholic Religious Sisters, Brothers, and Priests who can demonstrate leadership traits and potential and are nominated by their congregational or diocesan superior to access educational opportunities. In addition to the academic courses, scholarship recipients must also complete four additional leadership courses provided through the NGLP: Servant Leadership, Child Protection, and Safeguarding, Executive Leadership and Management, and Catholic Social Thought/Synodality. The NGLP is hosted in three universities across the region: Tangaza University College in Kenya, Mwenge Catholic University in Tanzania, and University of Kisubi in Uganda. The programme currently has approximately 491 ongoing scholars and about 1200 alumni. At least 300 Church leaders are envisaged to benefit from a new Phase programme at the end of the project (2022-2024). Fields of study will be limited to those that support Education, Building just societies, Effective Church management and leadership, and Health.
As the programme is hosted by local Universities for implementation, each of the Universities has a scholarship office staffed by an Executive Secretary responsible for collecting data from the scholars in the programme. In addition to the Executive Secretaries’ accountability to the host Universities, they are accountable to a Scholarship Board, which, together with the host University and Porticus, will oversee the data collection process to ensure that quality is observed.
Position
Full-time position reporting to and taking day-to-day directions from the Next Generation Leadership Programme Board. The role holder is responsible for the administration and implementation of the NGLP for Uganda.
Location
The candidate will be expected to work from the established offices of the NGLP situated within the University of Kisubi, Entebbe (Uganda).
Contract period
Three years subject to six months probationary period, which may be extended for an additional six months.
Responsibilities
In coordination with the Board, improve the recruitment, selection, and induction process of the NGLP by ensuring timely and quality advertisement, the application process, award process, and orientation of scholars.
Improve student management and engagement in the NGLP through ongoing monitoring of students, nominating institutions, and academic institutions, including maintaining and updating the database for all the applicants, beneficiaries, and other information important to the program management.
Provide logistical and administrative support as required to partners developing the NGLP leadership development courses, in particular Catholic Social Teaching
(which will include topics on Synodality, Laudato Si, Amoris Laetitia, Fratelli Tutti), Child Protection, Servant Leadership, and Executive Management.
Build collaborative and transparent relationships with Porticus, the NGLP board, implementing institutions, and academic institutions, including collaboration with two other regional NGLP programmes in Kenya and Tanzania to ensure a consistent approach towards programme management and partner relationships.
Support the implementation of the programme M&E framework, execute all queries and reporting for review and analysis of student data and other requested NGLP statistical information, including all pre and post data collection pursuant to the M&E tools developed by Porticus.
Provide oversight of the NGLP Alumni Network, including assisting in developing and implementing Alumni activities.
Maintain the Board’s yearly agenda and assist in planning appointments, Board meetings, conferences, and attend all NGLP Board meetings and keep minutes.
Support the efficient management of the NGLP finance, human resource, and operations, including, as determined by the host university’s finance team but not limited to;
Providing timely and accurate financial information related to NGLP;
Monitoring of the programme budget and auditing process, including preparing regular statistical, narrative, and financial reports,
Performing basic bookkeeping,
Ensuring the appropriate disbursement and fiscal accountability of the funds of the NGLP.
Ensuring all human resources processes and policies are followed and on time.
Integrate and engage fully with the host university workforce and comply with the university’s practices, processes, and procedures, as they relate to all HR, finance, operational, and other administrative matters.
Draft and publish web-based and social media communications as it relates to the NGLP.
Supporting role for the NGLP Boards
Support in building relationships with other scholarship programmes and share learnings.
Support in building collaborative relationships with other funders and philanthropies.
Support in designing a strategic pathway to enlarge the target groups to those beyond scholars (congregations, associations, formation and spirituality centres, diocese, seminaries, universities, etc.).
The candidate should have the following qualifications:
Minimum of a Bachelor’s Degree. Master’s Degree preferred.
At least five years of full-time substantial, relevant professional experience in programme management and high-level project assistant, secretarial or organizational function. At least two years of this experience should be with an international organization, philanthropic foundation, I/NGO, or university student financial aid, admissions, or scholarship office.
Thorough knowledge of the post-secondary education system in Uganda, particularly in the field of Education, Building just societies, Effective Church management and leadership, and Health.
Prior demonstrated knowledge and experience with a scholarship and/or leadership programme; college or in Africa preferred.
Experience in monitoring and evaluation, supporting M&E strategies and systems, and writing reports, preferred.
Proficient knowledge in generally accepted accounting principles, including accrual accounting, reconciliations, and general ledger journals.
Strong analytical skills, attention to detail, the ability to communicate effectively, good organizational skills, and the ability to work with deadlines are essential.
Ability to work and interact with people from diverse, professional, social, and cultural backgrounds.
Excellent professional communication skills and fluency in written and oral English.
Demonstrated proficiency at an advanced level, using standard office software, including word processing, spreadsheet, database, analytics solutions, publications, and/or presentation software.
Deadline:
The applications should reach the office of the Director of Human Resources not later than 11th June 2022
How to apply:
Please return your applications to:
To the Director of Human Resources
University of Kisubi
P.O. Box 182, Entebbe
E-mail address: hr@unik.ac.ug
INTRODUCTION
The University of Kisubi is seeking to employ competent people to fill various vacant positions. The University is private and is provisionally licensed by the National Council for Higher Education. The founders of the University are the Brothers of Christian Instruction, who, together with Management, staff and students, cherish the mission of providing Holistic Education through Teaching, Innovation, and Research for social transformation.
JOB TITLE: DEPUTY UNIVERSITY LIBRARIAN
Job description
A person in this library position performs technical and other work such as cataloguing new acquisitions, the maintenance and use of the library collection and assisting Library users identify and locate materials and information, using both the traditional and computer-assisted cataloguing, collection maintenance and search methods.
Duties and Responsibilities
Attending to the specific needs and queries of the Library users.
Overseeing the appropriate use of library facilities.
Helping in the establishment and maintenance of a high quality and friendly service performance standard for the Library users.
Administering the library collection by cataloguing and entering assigned categories of materials and resources on all relevant library catalogue systems.
Performing circulation desk duties including issuing library cards, checking collection materials in and out, collecting fines and handling complaints.
Preparing statistical and other reports regarding library operations and use.
Keeping the collection inventory up-to-date and properly organized.
Periodically supervising Assistant librarian.
Performing any other tasks as may be assigned to him/her from time to time.
Qualifications, Skills and Experience
Master’s Degree in a relevant field and a Bachelor’s degree in Library and Information Sciences or a related discipline obtained from an institution of higher learning recognized by NCHE
At least four (4) years of experience working in library preferably in an educational institution of higher learning.
Excellent computer skills, including knowledge of using electronic/online library resources.
Experience in the management of a Library at a tertiary educational level.
Familiarity with the legal framework and good practice in contemporary information usage, dissemination and management services.
Personal Attributes and Competences
Willingness to understand and pay attention to the needs of the Library users at all levels.
Ability to work under minimum supervision individually as well as with others.
Ability to build and work as a team.
Ability to appreciate and using library resources of a diverse nature commonly.
Ability to set targets and meet deadlines
JOB TITLE: PROCUREMENT OFFICER
Job Description:
The Procurement Officer shall be the immediate point of reference and central coordinator of all the procurement and disposal tasks of the University. His/her primary responsibility shall be to deliver professional procurement and disposal services to the University’s customers and suppliers both internally and externally, in accordance with the University’s procurement and disposal policies and regulations. He/she shall review all the procurement and disposal demands and advise Management accordingly as well as ensure that the University meets the necessary procurement and disposal standards. The Procurement Officer is required to collaborate and coordinate with key stakeholders particularly in the Estates and Stores Departments in order to attend to the University’s procurement needs in a timely and coordinated manner, while at the same time observing the necessary controls to ensure total quality.
Duties and Responsibilities:
Assisting Management in the development of the relevant procurement and disposal policies and regulations;
Ensuring the that all the end users follow the laid out procedures for the procurement and disposal of the University property, services and works;
Liaising with end users and preparing draft procurement plans;
Guiding suppliers and contractors on procurement procedures;
Reviewing and verifying procurement and disposal requisitions, and making the appropriate recommendations to Management for action;
Preparing draft bid documents and participating in evaluation of bids as and when assigned;
Preparing for Management monthly draft reports on procurement and disposal activities;
Compiling documentation and maintaining safe custody of procurement and disposal records;
Maintaining reliable and complete filling systems;
Entering approved transactions on the procurement systems for further processing;
Liaising with suppliers/contractors and other stakeholders to ensure timely delivery of goods, services and works;
Administering and issuing approved contracts and local purchase orders;
Any other duties as may be assigned from time to time by the supervisor
Qualifications
A Bachelor’s degree in Procurement, Logistics, Supply Chain Management or a related discipline from an institution recognized by NCHE.
A Bachelor’s degree in a non-supply chain management discipline, plus a Post-graduate Diploma in Public Procurement Management or a related field from an institution recognized by NCHE.
A full professional qualification in Supply Chain Management (CIPS) plus a post graduate Diploma in Procurement Management from a recognized awarding Institution
Experience
At least four (4) years in procurement and disposal management in a reputable institution, of which two years must be in a senior position
Skills
Proper knowledge and understanding of the legal and policy framework of procurement and disposal management in Uganda particularly in higher education.
Good commercial and project management skills, high personal credibility and ethics.
JOB TITLE: LABORATORY TECHNOLOGISTS
Job Description
He/she shall perform routine tests in medical laboratory to provide data for use in lectures, ensuring validity and accuracy of test results.
Duties and Responsibilities
Collecting, processing, and handling blood and/or other biological specimens according to established procedures;
Performing a variety of clinical laboratory tests in the areas of hematology, microbiology, immunology, clinical chemistry, and urinalysis, as assigned;
Developing and maintains cell/tissue cultures for testing purposes, as appropriate;
Performing quality control on test results, ensuring validity and accuracy.
Performing calibration and troubleshooting on testing systems and instruments to ensure adherence to established standards of accuracy.
Keeping records and reports on results according to established procedures.
Practicing safety, environmental, and/or infection control methods.
Performing miscellaneous job-related duties as may be assigned from time to time.
Qualifications
A Bachelor’s degree in Biomedical Technology or a related discipline from an institution recognized by NCHE and/or its equivalent.
Professional Registration Certificate with Allied Health Council relevant field.
Experience
At least two (2) years as a Biomedical/Clinical Technologists in a reputable institution.
Knowledge, Skills and Abilities Required
Ability to maintain quality, safety, and/or infection control standards.
Ability to prepare and process laboratory samples using established protocols.
Ability to monitor and/or maintain quality control standards.
Records maintenance skills.
Ability to perform a range of clinical laboratory tests and chemical analyses on biological samples.
Knowledge of related accreditation and certification requirements.
Knowledge of laboratory and experimental protocols and procedures.
Knowledge of tissue culture procedures and techniques.
Ability to utilize, calibrate, configure and/or troubleshoot laboratory testing systems and instruments.
Ability to isolate and identify specimens using advanced laboratory techniques and equipment.
Knowledge of sterile procedures.
Note: Only short-listed candidates shall be contacted.
Send your application to the address below not later than 27th May, 2022, 5:00pm.
The Director
Human Resources Directorate
University of Kisubi
P.O. Box 182, Entebbe
Email address: hr@unik.ac.ug
Introduction
The University of Kisubi is seeking to employ competent people to fill various vacant positions. The University is private and is provisionally licensed by the National Council for Higher Education. The founders of the University are the Brothers of Christian Instruction, who, together with Management, staff and students, cherish the mission of providing Holistic Education through Teaching, Innovation, and Research for social transformation.
Job Title: Deputy University Librarian
Job description
A person in this library position performs technical and other work such as cataloguing new acquisitions, the maintenance and use of the library collection and assisting Library users identify and locate materials and information, using both the traditional and computer-assisted cataloguing, collection maintenance and search methods.
Duties and Responsibilities
- Attending to the specific needs and queries of the Library users.
- Overseeing the appropriate use of library facilities.
- Helping in the establishment and maintenance of a high quality and friendly service performance standard for the Library users.
- Administering the library collection by cataloguing and entering assigned categories of materials and resources on all relevant library catalogue systems.
- Performing circulation desk duties including issuing library cards, checking collection materials in and out, collecting fines and handling complaints.
- Preparing statistical and other reports regarding library operations and use.
- Keeping the collection inventory up-to-date and properly organized.
- Periodically supervising Assistant librarian.
- Performing any other tasks as may be assigned to him/her from time to time.
Qualifications, Skills and Experience
- Masters Degree in a relevant field and a Bachelors degree in Library and Information Sciences or a related discipline obtained from an institution of higher learning recognized by NCHE
- At least four (4) years experience working in library preferably in an educational institution of higher learning.
- Excellent computer skills, including knowledge of using electronic/online library resources.
- Experience in the management of a Library at a tertiary educational level.
- Familiarity with the legal framework and good practice in contemporary information usage, dissemination and management services.
Personal Attributes and Competences
- Willingness to understand and pay attention to the needs of the Library users at all levels.
- Ability to work under minimum supervision individually as well as with others.
- Ability to build and work as a team.
- Ability to appreciate and using library resources of a diverse nature commonly.
Ability to set targets and meet deadlines
Job Title: Assistant Librarian
Job description
A person in this library position performs technical and other work such as cataloguing new acquisitions, the maintenance and use of the library collection and assisting Library users identify and locate materials and information, using both the traditional and computer-assisted cataloguing, collection maintenance and search methods.
Duties and Responsibilities
- Assisting the Library users to identify and locate the library resources both online and in the print.
- Attending to the specific needs and queries of the Library users.
- Helping in the establishment and maintenance of a high quality and friendly service performance standard for the Library users.
- Administering the library collection by cataloguing and entering assigned categories of materials and resources on all relevant library catalogue systems.
- Performing circulation desk duties including issuing library cards, checking collection materials in and out, collecting fines and handling complaints.
- Keeping the collection inventory up-to-date and properly organized.
- Periodically supervising library assistants and volunteers.
- Performing any other tasks as may be assigned to him/her from time to time.
Qualifications, Skills and Experience
- At least a Bachelors degree in Library and Information Sciences or a related discipline obtained from an institution of higher learning recognized by NCHE
- At least two (2) years experience working in library preferably in an educational institution of higher learning.
- Excellent computer skills, including knowledge of using electronic/online library resources.
- Familiarity with the legal framework and good practice in contemporary information usage, dissemination and management services.
- Excellent communication, interpersonal, customer service and public relations skills.
Personal Attributes and Competences
- Willingness to understand and pay attention to the needs of the Library users at all levels.
- Ability to work under minimum supervision individually as well as with others.
- Ability to build and work as a team.
- Ability to appreciate and using library resources of a diverse nature commonly.
- Ability to set targets and meet deadlines.
Qualifications
- A Bachelors degree in library science
- Proficiency in Microsoft tools
- At least one year experience in Library management in an academic setting
Job Title: Administrative Assistant
Job description
The Administrative Assistant will be responsible for providing administrative support to all the senior and mid-level administrative units of the University to ensure that services are efficient, effective and adaptive to the changing circumstances and operations of the University programmes and services. Working in close consultation with the head of the relevant unit, the Administrative Assistant will be the immediate point of reference for the unit, and will accordingly answer queries addressed to the unit as well as assist the head in the planning, scheduling and execution of tasks. He/she will be charged with the dissemination of the information concerning the different events, activities, programmes and services offered in the concerned unit, keeping the diary of the head of the unit as well as attending to all the units visitors.
Duties and Responsibilities:
The Administrative Assistant shall provide support for teaching, learning, research, community engagement and administration of the relevant unit by coordinating the following functions of both the academic and non-academic units:
- Support for Teaching, Learning and Administration
- Acting as a point of contact for students and staff to deal with enquiries concerning the programmes and services offered in the relevant unit.
- Disseminating information to both students and staff regarding the different academic and non-academic issues in the concerned unit.
- Developing and maintaining mailing lists for both staff and students in order to ensure effective communication channels and timely information dissemination.
- Assisting in the production of materials, teaching and learning aids, handbooks, and any other relevant information about the programmes and services offered in the concerned unit.
- Ensuring that copies of all forms, registers and any other documents used for the proper maintenance of records in the concerned unit are up-to-date and appropriately stocked for use by students and/or staff
- Collecting and filing all the information collected from both students and staff in the relevant unit.
- Preparing information packs for incoming and/or prospective students in the relevant unit, as well as assisting them to find additional information where necessary.
- Developing and disseminating the teaching/learning as well as any other schedules of the unit for each academic period liaison with the other relevant offices of the University.
- Drafting the schedule of meetings and any other events for the head of the unit, and assisting him/her keep abreast with his/her diary in a timely manner.
- Student Records Management
- Updating and processing all forms relating to changes in the students personal information and circumstances
- Developing and maintaining accurate records for all students, in both hard copy and electronic formats, and in liaison with the Registrars office.
- Ensuring that accurate records of student attendance are maintained, liaising with appropriate lecturers to monitor and take appropriate action
- Monitoring and maintaining proper records on the University Information Management System about students programmes of study and unit choices.
- Ensuring that all students choices relating to their programme of study are correct and have been authorized by the relevant officers and the University.
- Maintaining, updating and archiving all student files, handbooks and records and any other documents on a regular basis.
- Assessment
- Organizing the receipt, collation and distribution of all student assignments/projects for marking
- Retaining and archiving samples of course outlines and coursework administered.
- Entering marks for both coursework and examination upon receiving them from the lecturers.
- Acting as secretary to the Faculty Boards and other committees, to support effective departmental governance and decision-making, and to ensure that marks are properly collated and recorded.
- Producing letters and provisional results of each academic period to be sent to students.
- Problem Solving
- Identifying complex problems and academic discipline issues affecting the students normal progression, and seeking advice on their resolution with the relevant head of the unit.
- Resolving any problems associated with Student Records System in close consultation with the Registrars office.
- Providing general support to the head of department, students and staff to ensure the smooth running of the relevant unit.
- Carrying out any other duties as may be assigned by his/her supervisor from time to time.
Qualifications, Skills and Experience
- Bachelors degree in Office Management, Information and Secretarial Sciences, Business Administration or any other related field from an institution of higher learning recognized by the NCHE;
- Three(3) years experience in an administrative support role in a reputable organization, preferably with experience of student administration
- Experience of working within the Higher Education sector
- Outstanding computer skills including MS Word, Spread sheet, MS PowerPoint and any other relevant packages
- Excellent working knowledge of standard IT systems web-based management information systems
- Experience of maintaining clear and accurate records
- Excellent interpersonal and communication skills, both written and oral
- Good organizational management skills
Personal Attributes and Competences
- A clean track record, and a high level of integrity and professional ethics
- Ability to build and work as a team
- Good time management and ability to meet deadlines
- Ability to develop creative solutions to complex problems
- Ability to work under strict timeframes and to prioritize tasks
- Openness to diversity, and ability to attend to people with diverse backgrounds
- Attention to detail, good analytical capabilities and thoroughness
- Ability to multi-task and possession of a good self presentation
- Ability to learn easily and to adapt to rapidly changing situations
Job Title: Receptionist
Job Description:
The Receptionist shall be the immediate point of entry into the University, and as such shall attend to the general inquiries addressed to the unit where he/she is stationed as the receptionist or front desk officer. In this role, he/she shall endeavor to present him/herself in a decent way and to act at all times in a welcoming and professional manner in order to provide a positive first impression about him/herself and the entire University. He/she shall provide support to all staff and students of the University by offering critical administrative and secretarial assistance in the relevant office.
Duties and Responsibilities:
- Attending to the visitors as well as to all the enquiries address to the University in a timely and efficient way, either in person or by phone, emails or any other means of communication.
- Assisting with the clerical and administrative work in the relevant office such as data entry, filing, arranging space and documents in the office, etc.
- Guiding and referring those seeking information or help to other staff as appropriate if such information or help is outside of the Office Administrator’s competence.
- Helping the administration and staff in the relevant office to relay or transmit information to where it is destined, both within and without the University.
- Drawing up schedules to plan meetings, events and other activities in the relevant office, when and where necessary.
- Seeking and collecting information online or from the central databases on the various issues concerning the University, particularly those featuring as the most frequently asked questions.
- Carrying out any general duties in the relevant office as may be assigned from time to time.
Qualifications, Skills and Experience
- At least a Diploma in Office Management, Secretarial Studies, Business Administration or any other relevant field from an institution recognized by NCHE.
- At least two (2) years experience in an administrative support role preferably in an institution of higher learning
- Excellent computer skills and good working knowledge with standard IT systems and databases including web-based management information systems
- Excellent front desk and communication skills, both written and oral
- Outstanding organizational and management skills
- Excellent PR and networking skills
Personal Attributes and Competences
- The candidate must be with a friendly and helpful attitude
- Ability to develop good working relationships.
- A high level of accuracy and attention to detail
- Capacity to manage and prioritize a high workload and to meet tight deadlines
- Ability to adapt and be flexible.
- High level of moral integrity, professional ethics and social etiquette
- Mindfulness of self-presentation, decency and modesty
- A high level of agility and swiftness in attending to people and tasks
Send your application to the address below not later than 22nd November 2021, 5:00pm.
The Director
Human Resources Directory
University of Kisubi
P.O. Box 182, Entebbe
Email address: hr@unik.ac.ug