Jobs & Careers

VACANT POSITIONS 2024

The University of Kisubi invites, from among its staff, qualified and competent academic staff to fill the following vacant positions.

Management remains committed to the mission of providing Holistic Education through teaching, innovation, and research for social transformation, grounded in the Catholic Ethos.

Submit your application through the email address hr@unik.ac.ug not later than 8th April 2024, 5.00pm EAT.

Only shortlisted candidates will be informed via email.

Full Time Lecturer Positions Available

Area of Specialisation

Faculty/Department

Number of Positions

Physics

Faculty of Education

 

01

Mathematics

01

Curriculum and Scholarly Writing

01

Art, Fashion and Design

Faculty of Social Sciences and Psychology

01

Social Work and Administration

01

The primary function of a lecturer shall be to provide high quality teaching, community engagement and research and publication services to the University. He/she shall be involved in the innovation, design and development of a range of resources necessary for the effective execution of his/her role as the main facilitator of any learning experience envisaged by the diverse University curriculum; and will be responsible for organising and conducting student assessment activities as well as engaging in relevant professional and knowledge exchange activities. As senior academic staff, a Lecturer will also undertake administrative tasks assigned to him/her by the Head of Department/Dean.

Main duties and responsibilities:

  1. Facilitate the teaching and learning experiences at as per the load allocated to him/her by the relevant authorities of the University.
  2. Engaging in research and publication including writing project proposals for generating income for the University or any other research outputs in line with the University’s strategic objectives, mission and vision, as well as the personal benefits to support the Lecturer’s career development and promotions.
  3. Supervising students’ research at both the undergraduate and graduate levels.
  4. Contributing and participating in the designing, development and implementation of a high quality curriculum of the University.
  5. Developing innovative and creative resources to facilitate the teaching and learning experiences of the University, and ensuring their dissemination and proper use.
  6. Maintaining proper records to monitor the students’ progress, achievement and attendance.
  7. Participating in meetings, conferences, symposia, seminars and any other fora aimed at sharing research outcomes, continued professional development and building interdisciplinary scholarship within and outside the University.
  8. Attending meetings as a member or upon invitation whenever scheduled at the different levels of the University, including departmental and Faculty Board meetings, as well as the meetings of Senate, where applicable.
  9. Preparing and administering the required assessment tasks including the setting and marking of examinations, coursework, practicum, supervised learning experiences and any other assignments.
  10. Initiating, designing and participating in community outreach activities/programmes both at the departmental and University-wide levels, as well as at the individual level.
  11. Participating in the departmental, faculty or University-wide working groups or committees as might be requested from time to time.
  12. Upholding and promoting the University programmes, policies and values in support of its stated goals, objectives, mission and vision.
  13. Carrying out any other duties as might be assigned by the relevant authorities from time to time.

Qualifications, Skills and Experience

  1. Master’s degree or its equivalent in the relevant discipline from an institution of higher learning recognised by the NCHE.
  2. A PhD or its equivalent, or a PhD candidate status, in the relevant discipline in addition to a qualification in teaching and pedagogical skills will be an added advantage.
  3. Three (3) years’ experience of facilitating teaching and learning, student assessment, students’ research supervision, research and publication, and community engagement at an institution of higher learning
  4. Proven record of ability to conduct high quality research which is reflected in the authorship of high quality publications, or other research outputs, in the areas of interest.
  5. Demonstrated evidence in research and scholarship
  6. Proven experience in University-level curriculum innovation, design, development and implementation
  7. Good understanding of the policy, legal and practical framework governing tertiary level education in Uganda and elsewhere
  8. Excellent interpersonal and communication skills, with the ability to listen, engage and persuade, and to present complex information in an accessible way to a range of audiences.
  9. Familiarity with diverse research methodologies and ease in using a variety of research resources including those online.
  10. Mastery in a wide range of computer skills and diverse educational technologies.
  11. Proven record of ability to supervise academic work by undergraduates and masters students.

Personal Attributes and Competences                                                                              

  1. A very high standard of professional integrity and ethics
  2. Ability to manage time and work to strict deadlines.
  3. Ability to write clearly and tailor communication style to meet the needs of the recipient.
  4. Ability to work within an academic team environment and lead teams where required.
  5. Commitment to academic work and research.
  6. Commitment to high quality teaching and fostering a positive learning environment for students.
  7. Commitment to continuous professional development.
  8. Openness to diversity and ability to work harmoniously with colleagues and students of diverse cultures and backgrounds

Job Advert

Job Title: Executive Secretary of the Next Generation Leadership Programme (NGLP)

Background

Porticus Africa initiated the Africa Catholic Scholarship Programme (CSP) in 2005, which is now re-branded to the Next Generation Leadership Programme (NGLP), to develop the church’s capacity in East Africa. The NGLP targets Catholic Religious Sisters, Brothers, and Priests who can demonstrate leadership traits and potential and are nominated by their congregational or diocesan superior to access educational opportunities. In addition to the academic courses, scholarship recipients must also complete four additional leadership courses provided through the NGLP: Servant Leadership, Child Protection, and Safeguarding, Executive Leadership and Management, and Catholic Social Thought/Synodality. The NGLP is hosted in three universities across the region: Tangaza University College in Kenya, Mwenge Catholic University in Tanzania, and University of Kisubi in Uganda. The programme currently has approximately 491 ongoing scholars and about 1200 alumni. At least 300 Church leaders are envisaged to benefit from a new Phase programme at the end of the project (2022-2024). Fields of study will be limited to those that support Education, Building just societies, Effective Church management and leadership, and Health.

As the programme is hosted by local Universities for implementation, each of the Universities has a scholarship office staffed by an Executive Secretary responsible for collecting data from the scholars in the programme. In addition to the Executive Secretaries’ accountability to the host Universities, they are accountable to a Scholarship Board, which, together with the host University and Porticus, will oversee the data collection process to ensure that quality is observed.

Position

Full-time position reporting to and taking day-to-day directions from the Next Generation Leadership Programme Board. The role holder is responsible for the administration and implementation of the NGLP for Uganda.

Location

The candidate will be expected to work from the established offices of the NGLP situated within the University of Kisubi, Entebbe (Uganda).

Contract period

Three years subject to six months probationary period, which may be extended for an additional six months.

 

Responsibilities

  1. In coordination with the Board, improve the recruitment, selection, and induction process of the NGLP by ensuring timely and quality advertisement, the application process, award process, and orientation of scholars.

  2. Improve student management and engagement in the NGLP through ongoing monitoring of students, nominating institutions, and academic institutions, including maintaining and updating the database for all the applicants, beneficiaries, and other information important to the program management.

  3. Provide logistical and administrative support as required to partners developing the NGLP leadership development courses, in particular Catholic Social Teaching

(which will include topics on Synodality, Laudato Si, Amoris Laetitia, Fratelli Tutti), Child Protection, Servant Leadership, and Executive Management.

  1. Build collaborative and transparent relationships with Porticus, the NGLP board, implementing institutions, and academic institutions, including collaboration with two other regional NGLP programmes in Kenya and Tanzania to ensure a consistent approach towards programme management and partner relationships.

  2. Support the implementation of the programme M&E framework, execute all queries and reporting for review and analysis of student data and other requested NGLP statistical information, including all pre and post data collection pursuant to the M&E tools developed by Porticus.

  3. Provide oversight of the NGLP Alumni Network, including assisting in developing and implementing Alumni activities.

  4. Maintain the Board’s yearly agenda and assist in planning appointments, Board meetings, conferences, and attend all NGLP Board meetings and keep minutes.

  5. Support the efficient management of the NGLP finance, human resource, and operations, including, as determined by the host university’s finance team but not limited to;

      • Providing timely and accurate financial information related to NGLP;

      • Monitoring of the programme budget and auditing process, including preparing regular statistical, narrative, and financial reports,

      • Performing basic bookkeeping,

      • Ensuring the appropriate disbursement and fiscal accountability of the funds of the NGLP.

      • Ensuring all human resources processes and policies are followed and on time.

  1. Integrate and engage fully with the host university workforce and comply with the university’s practices, processes, and procedures, as they relate to all HR, finance, operational, and other administrative matters.

  2. Draft and publish web-based and social media communications as it relates to the NGLP.

Supporting role for the NGLP Boards

 

      1. Support in building relationships with other scholarship programmes and share learnings.

      2. Support in building collaborative relationships with other funders and philanthropies.

      3. Support in designing a strategic pathway to enlarge the target groups to those beyond scholars (congregations, associations, formation and spirituality centres, diocese, seminaries, universities, etc.).

The candidate should have the following qualifications:

      1. Minimum of a Bachelor’s Degree. Master’s Degree preferred.

      2. At least five years of full-time substantial, relevant professional experience in programme management and high-level project assistant, secretarial or organizational function. At least two years of this experience should be with an international organization, philanthropic foundation, I/NGO, or university student financial aid, admissions, or scholarship office.

      3. Thorough knowledge of the post-secondary education system in Uganda, particularly in the field of Education, Building just societies, Effective Church management and leadership, and Health.

      4. Prior demonstrated knowledge and experience with a scholarship and/or leadership programme; college or in Africa preferred.

      5. Experience in monitoring and evaluation, supporting M&E strategies and systems, and writing reports, preferred.

      6. Proficient knowledge in generally accepted accounting principles, including accrual accounting, reconciliations, and general ledger journals.

      7. Strong analytical skills, attention to detail, the ability to communicate effectively, good organizational skills, and the ability to work with deadlines are essential.

      8. Ability to work and interact with people from diverse, professional, social, and cultural backgrounds.

      9. Excellent professional communication skills and fluency in written and oral English.

      10. Demonstrated proficiency at an advanced level, using standard office software, including word processing, spreadsheet, database, analytics solutions, publications, and/or presentation software.

Deadline:

The applications should reach the office of the Director of Human Resources not later than 11th June 2022

 

How to apply:

Please return your applications to:

To the Director of Human Resources

University of Kisubi

P.O. Box 182, Entebbe

E-mail address: hr@unik.ac.ug

 

 

 

INTRODUCTION

The University of Kisubi is seeking to employ competent people to fill various vacant positions. The University is private and is provisionally licensed by the National Council for Higher Education. The founders of the University are the Brothers of Christian Instruction, who, together with Management, staff and students, cherish the mission of providing Holistic Education through Teaching, Innovation, and Research for social transformation.

 

JOB TITLE:  DEPUTY UNIVERSITY LIBRARIAN

Job description

A person in this library position performs technical and other work such as cataloguing new acquisitions, the maintenance and use of the library collection and assisting Library users identify and locate materials and information, using  both the traditional and computer-assisted cataloguing, collection maintenance and search methods.

Duties and Responsibilities

  1. Attending to the specific needs and queries of the Library users.

  2. Overseeing the appropriate use of library facilities.

  3. Helping in the establishment and maintenance of a high quality and friendly service performance standard for the Library users.

  4. Administering the library collection by cataloguing and entering assigned categories of materials and resources on all relevant library catalogue systems.

  5. Performing circulation desk duties including issuing library cards, checking collection materials in and out, collecting fines and handling complaints.

  6. Preparing statistical and other reports regarding library operations and use.

  7. Keeping the collection inventory up-to-date and properly organized.

  8. Periodically supervising Assistant librarian.

  9. Performing any other tasks as may be assigned to him/her from time to time.

Qualifications, Skills and Experience

  1. Master’s Degree in a relevant field and a Bachelors degree in Library and Information Sciences or a related discipline obtained from an institution of higher learning recognized by NCHE

  2. At least four (4) years of experience working in library preferably in an educational institution of higher learning.

  3. Excellent computer skills, including knowledge of using electronic/online library resources.

  4. Experience in the management of a Library at a tertiary educational level.

  5. Familiarity with the legal framework and good practice in contemporary information usage, dissemination and management services.

Personal Attributes and Competences

  1. Willingness to understand and pay attention to the needs of the Library users at all levels.

  2. Ability to work under minimum supervision individually as well as with others.

  3. Ability to build and work as a team.

  4. Ability to appreciate and using library resources of a diverse nature commonly.

  5. Ability to set targets and meet deadlines

JOB TITLE: PROCUREMENT OFFICER

Job Description:

The Procurement Officer shall be the immediate point of reference and central coordinator of all the procurement and disposal tasks of the University. His/her primary responsibility shall be to deliver professional procurement and disposal services to the University’s customers and suppliers both internally and externally, in accordance with the University’s procurement and disposal policies and regulations. He/she shall review all the procurement and disposal demands and advise Management accordingly as well as ensure that the University meets the necessary procurement and disposal standards. The Procurement Officer is required to collaborate and coordinate with key stakeholders particularly in the Estates and Stores Departments in order to attend to the University’s procurement needs in a timely and coordinated manner, while at the same time observing the necessary controls to ensure total quality.

Duties and Responsibilities:

  1. Assisting Management in the development of the relevant procurement and disposal policies and regulations;

  2. Ensuring the that all the end users follow the laid out procedures for the procurement and disposal of the University property, services and works;

  3. Liaising with end users and preparing draft procurement plans;

  4. Guiding suppliers and contractors on procurement procedures;

  5. Reviewing and verifying procurement and disposal requisitions, and making the appropriate recommendations to Management for action;

  6. Preparing draft bid documents and participating in evaluation of bids as and when assigned;

  7. Preparing for Management monthly draft reports on procurement and disposal activities;

  8. Compiling documentation and maintaining safe custody of procurement and disposal records;

  9. Maintaining reliable and complete filling systems;

  10. Entering approved transactions on the procurement systems for further processing;

  11. Liaising with suppliers/contractors and other stakeholders to ensure timely delivery of goods, services and works;

  12. Administering and issuing approved contracts and local purchase orders;

  13. Any other duties as may be assigned from time to time by the supervisor

Qualifications

  1. A Bachelor’s degree in Procurement, Logistics, Supply Chain Management or a related discipline from an institution recognized by NCHE.

  2. A Bachelor’s degree in a non-supply chain management discipline, plus a Post-graduate Diploma in Public Procurement Management or a related field from an institution recognized by NCHE.

  3. A full professional qualification in Supply Chain Management (CIPS) plus a post graduate Diploma in Procurement Management from a recognized awarding Institution

Experience

At least four (4) years in procurement and disposal management in a reputable institution, of which two years must be in a senior position

Skills

Proper knowledge and understanding of the legal and policy framework of procurement and disposal management in Uganda particularly in higher education.

Good commercial and project management skills, high personal credibility and ethics.

 

JOB TITLE: LABORATORY TECHNOLOGISTS

Job Description

He/she shall perform routine tests in medical laboratory to provide data for use in lectures, ensuring validity and accuracy of test results.

Duties and Responsibilities

  1. Collecting, processing, and handling blood and/or other biological specimens according to established procedures;

  2. Performing a variety of clinical laboratory tests in the areas of hematology, microbiology, immunology, clinical chemistry, and urinalysis, as assigned;

  3. Developing and maintains cell/tissue cultures for testing purposes, as appropriate;

  4. Performing quality control on test results, ensuring validity and accuracy.

  5. Performing calibration and troubleshooting on testing systems and instruments to ensure adherence to established standards of accuracy.

  6. Keeping records and reports on results according to established procedures.

  7. Practicing safety, environmental, and/or infection control methods.

  8. Performing miscellaneous job-related duties as may be assigned from time to time.

Qualifications

A Bachelor’s degree in Biomedical Technology or a related discipline from an institution recognized by NCHE and/or its equivalent.

Professional Registration Certificate with Allied Health Council relevant field.

Experience

At least two (2) years as a Biomedical/Clinical Technologists in a reputable institution.

Knowledge, Skills and Abilities Required

  • Ability to maintain quality, safety, and/or infection control standards.

  • Ability to prepare and process laboratory samples using established protocols.

  • Ability to monitor and/or maintain quality control standards.

  • Records maintenance skills.

  • Ability to perform a range of clinical laboratory tests and chemical analyses on biological samples.

  • Knowledge of related accreditation and certification requirements.

  • Knowledge of laboratory and experimental protocols and procedures.

  • Knowledge of tissue culture procedures and techniques.

  • Ability to utilize, calibrate, configure and/or troubleshoot laboratory testing systems and instruments.

  • Ability to isolate and identify specimens using advanced laboratory techniques and equipment.

  • Knowledge of sterile procedures.

Note: Only short-listed candidates shall be contacted.

Send your application to the address below not later than 27th May, 2022, 5:00pm.

The Director

Human Resources Directorate

University of Kisubi

P.O. Box 182, Entebbe

Email address: hr@unik.ac.ug

 

Introduction 

The University of Kisubi is seeking to employ competent people to fill various vacant positions. The University is private and is provisionally licensed by the National Council for Higher Education. The founders of the University are the Brothers of Christian Instruction, who, together with Management, staff and students, cherish the mission of providing Holistic Education through Teaching, Innovation, and Research for social transformation.

Job Title:  Deputy University Librarian

Job description

A person in this library position performs technical and other work such as cataloguing new acquisitions, the maintenance and use of the library collection and assisting Library users identify and locate materials and information, using  both the traditional and computer-assisted cataloguing, collection maintenance and search methods.

Duties and Responsibilities

  1. Attending to the specific needs and queries of the Library users.
  2. Overseeing the appropriate use of library facilities.
  3. Helping in the establishment and maintenance of a high quality and friendly service performance standard for the Library users.
  4. Administering the library collection by cataloguing and entering assigned categories of materials and resources on all relevant library catalogue systems.
  5. Performing circulation desk duties including issuing library cards, checking collection materials in and out, collecting fines and handling complaints.
  6. Preparing statistical and other reports regarding library operations and use.
  7. Keeping the collection inventory up-to-date and properly organized.
  8. Periodically supervising Assistant librarian.
  9. Performing any other tasks as may be assigned to him/her from time to time.

Qualifications, Skills and Experience

  1. Master’s Degree in a relevant field and a Bachelor’s degree in Library and Information Sciences or a related discipline obtained from an institution of higher learning recognized by NCHE
  2. At least four (4) years’ experience working in library preferably in an educational institution of higher learning.
  3. Excellent computer skills, including knowledge of using electronic/online library resources.
  4. Experience in the management of a Library at a tertiary educational level.
  5. Familiarity with the legal framework and good practice in contemporary information usage, dissemination and management services.

Personal Attributes and Competences

  1. Willingness to understand and pay attention to the needs of the Library users at all levels.
  2. Ability to work under minimum supervision individually as well as with others.
  3. Ability to build and work as a team.
  4. Ability to appreciate and using library resources of a diverse nature commonly.

Ability to set targets and meet deadlines

Job Title: Assistant Librarian

Job description

A person in this library position performs technical and other work such as cataloguing new acquisitions, the maintenance and use of the library collection and assisting Library users identify and locate materials and information, using both the traditional and computer-assisted cataloguing, collection maintenance and search methods.

Duties and Responsibilities

  1. Assisting the Library users to identify and locate the library resources both online and in the print.
  2. Attending to the specific needs and queries of the Library users.
  3. Helping in the establishment and maintenance of a high quality and friendly service performance standard for the Library users.
  4. Administering the library collection by cataloguing and entering assigned categories of materials and resources on all relevant library catalogue systems.
  5. Performing circulation desk duties including issuing library cards, checking collection materials in and out, collecting fines and handling complaints.
  6. Keeping the collection inventory up-to-date and properly organized.
  7. Periodically supervising library assistants and volunteers.
  8. Performing any other tasks as may be assigned to him/her from time to time.

Qualifications, Skills and Experience

  1. At least a Bachelor’s degree in Library and Information Sciences or a related discipline obtained from an institution of higher learning recognized by NCHE
  2. At least two (2) years’ experience working in library preferably in an educational institution of higher learning.
  3. Excellent computer skills, including knowledge of using electronic/online library resources.
  4. Familiarity with the legal framework and good practice in contemporary information usage, dissemination and management services.
  5. Excellent communication, interpersonal, customer service and public relations skills.

Personal Attributes and Competences

  1. Willingness to understand and pay attention to the needs of the Library users at all levels.
  2. Ability to work under minimum supervision individually as well as with others.
  3. Ability to build and work as a team.
  4. Ability to appreciate and using library resources of a diverse nature commonly.
  5. Ability to set targets and meet deadlines.

Qualifications

  • A Bachelors degree in library science
  • Proficiency in Microsoft tools
  • At least one year experience in Library management in an academic setting

Job Title: Administrative Assistant

Job description

The Administrative Assistant will be responsible for providing administrative support to all the senior and mid-level administrative units of the University to ensure that services are efficient, effective and adaptive to the changing circumstances and operations of the University programmes and services.  Working in close consultation with the head of the relevant unit, the Administrative Assistant will be the immediate point of reference for the unit, and will accordingly answer queries addressed to the unit as well as assist the head in the planning, scheduling and execution of tasks. He/she will be charged with the dissemination of the information concerning the different events, activities, programmes and services offered in the concerned unit, keeping the diary of the head of the unit as well as attending to all the unit’s visitors.

Duties and Responsibilities:

The Administrative Assistant shall provide support for teaching, learning, research, community engagement and administration of the relevant unit by coordinating the following functions of both the academic and non-academic units:

  1. Support for Teaching, Learning and Administration
  1. Acting as a point of contact for students and staff to deal with enquiries concerning the programmes and services offered in the relevant unit.
  2. Disseminating information to both students and staff regarding the different academic and non-academic issues in the concerned unit.
  3. Developing and maintaining mailing lists for both staff and students in order to ensure effective communication channels and timely information dissemination.
  4. Assisting in the production of materials, teaching and learning aids, handbooks, and any other relevant information about the programmes and services offered in the concerned unit.
  5. Ensuring that copies of all forms, registers and any other documents used for the proper maintenance of records in the concerned unit are up-to-date and appropriately stocked for use by students and/or staff
  6. Collecting and filing all the information collected from both students and staff in the relevant unit.
  7. Preparing information packs for incoming and/or prospective students in the relevant unit, as well as assisting them to find additional information where necessary.
  8. Developing and disseminating the teaching/learning as well as any other schedules of the unit for each academic period liaison with the other relevant offices of the University.
  9. Drafting the schedule of meetings and any other events for the head of the unit, and assisting him/her keep abreast with his/her diary in a timely manner.
    1. Student Records Management
  10. Updating and processing all forms relating to changes in the students’ personal information and circumstances
  11. Developing and maintaining accurate records for all students, in both hard copy and electronic formats, and in liaison with the Registrar’s office.
  12. Ensuring that accurate records of student attendance are maintained, liaising with appropriate lecturers to monitor and take appropriate action
  13. Monitoring and maintaining proper records on the University Information Management System about students’ programmes of study and unit choices.
  14. Ensuring that all students’ choices relating to their programme of study are correct and have been authorized by the relevant officers and the University.
  15. Maintaining, updating and archiving all student files, handbooks and records and any other documents on a regular basis.
    1. Assessment
  16. Organizing the receipt, collation and distribution of all student assignments/projects for marking
  17. Retaining and archiving samples of course outlines and coursework administered.
  18. Entering marks for both coursework and examination upon receiving them from the lecturers.
  19. Acting as secretary to the Faculty Boards and other committees, to support effective departmental governance and decision-making, and to ensure that marks are properly collated and recorded.
  20. Producing letters and provisional results of each academic period to be sent to students.
    1. Problem Solving
  21. Identifying complex problems and academic discipline issues affecting the students’ normal progression, and seeking advice on their resolution with the relevant head of the unit.
  22. Resolving any problems associated with Student Records System in close consultation with the Registrar’s office.
  23. Providing general support to the head of department, students and staff to ensure the smooth running of the relevant unit.
  24. Carrying out any other duties as may be assigned by his/her supervisor from time to time.

 Qualifications, Skills and Experience

  1. Bachelor’s degree in Office Management, Information and Secretarial Sciences, Business Administration or any other related field from an institution of higher learning recognized by the NCHE;
  2. Three(3) years’ experience in an administrative support role in a reputable organization, preferably with experience of student administration
  3. Experience of working within the Higher Education sector
  4. Outstanding computer skills including MS Word, Spread sheet, MS PowerPoint and any other relevant packages
  5. Excellent working knowledge of standard IT systems web-based management information systems
  6. Experience of maintaining clear and accurate records
  7. Excellent interpersonal and communication skills, both written and oral
  8. Good organizational management skills

Personal Attributes and Competences

  1. A clean track record, and a high level of integrity and professional ethics
  2. Ability to build and work as a team
  3. Good time management and ability to meet deadlines
  4. Ability to develop creative solutions to complex problems
  5. Ability to work under strict timeframes and to prioritize tasks
  6. Openness to diversity, and ability to attend to people with diverse backgrounds
  7. Attention to detail, good analytical capabilities and thoroughness
  8. Ability to multi-task and possession of a good self presentation
  9. Ability to learn easily and to adapt to rapidly changing situations

 Job Title: Receptionist

Job Description:

The Receptionist shall be the immediate point of entry into the University, and as such shall attend to the general inquiries addressed to the unit where he/she is stationed as the receptionist or front desk officer. In this role, he/she shall endeavor to present him/herself in a decent way and to act at all times in a welcoming and professional manner in order to provide a positive first impression about him/herself and the entire University. He/she shall provide support to all staff and students of the University by offering critical administrative and secretarial assistance in the relevant office.

Duties and Responsibilities:

  1. Attending to the visitors as well as to all the enquiries address to the University in a timely and efficient way, either in person or by phone, emails or any other means of communication.
  2. Assisting with the clerical and administrative work in the relevant office such as data entry, filing, arranging space and documents in the office, etc.
  3. Guiding and referring those seeking information or help to other staff as appropriate if such information or help is outside of the Office Administrator’s competence.
  4. Helping the administration and staff in the relevant office to relay or transmit information to where it is destined, both within and without the University.
  5. Drawing up schedules to plan meetings, events and other activities in the relevant office, when and where necessary.
  6. Seeking and collecting information online or from the central databases on the various issues concerning the University, particularly those featuring as the most frequently asked questions.
  7. Carrying out any general duties in the relevant office as may be assigned from time to time.

Qualifications, Skills and Experience

  1. At least a Diploma in Office Management, Secretarial Studies, Business Administration or any other relevant field from an institution recognized by NCHE.
  2. At least two (2) years’ experience in an administrative support role preferably in an institution of higher learning
  3. Excellent computer skills and good working knowledge with standard IT systems and databases including web-based management information systems
  4. Excellent front desk and communication skills, both written and oral
  5. Outstanding organizational and management skills
  6. Excellent PR and networking skills

Personal Attributes and Competences

  1. The candidate must be with a friendly and helpful attitude
  2. Ability to develop good working relationships.
  3. A high level of accuracy and attention to detail
  4. Capacity to manage and prioritize a high workload and to meet tight deadlines
  5. Ability to adapt and be flexible.
  6. High level of moral integrity, professional ethics and social etiquette
  7. Mindfulness of self-presentation, decency and modesty
  8. A high level of agility and swiftness in attending to people and tasks

Send your application to the address below not later than 22nd November 2021, 5:00pm.

The Director

Human Resources Directory

University of Kisubi

P.O. Box 182, Entebbe

Email address: hr@unik.ac.ug