Jobs & Careers

The University of Kisubi is a chartered Catholic-based institution, seeking a competent individual to fill the following vacant position. The owners of the University are the Registered Trustees of the Uganda Brothers of Christian Instruction, who, together with Management, staff and students, cherish the mission of providing Holistic Education through Teaching, Innovation, and Research for social transformation, grounded in the Catholic Ethos.

ADMINISTRATIVE ASSISTANT

The Administrative Assistant will be responsible for providing administrative support to all senior and mid-level administrative units of the University to ensure that services are efficient, effective, and adaptable to the changing circumstances and operations of the University’s programmes and services. Working in close consultation with the head of the relevant unit, the Administrative Assistant will be the immediate point of reference for the unit, and will accordingly answer queries addressed to the unit as well as assist the head in the planning, scheduling and execution of tasks. He/she will be charged with the dissemination of the information concerning the different events, activities, programmes and services offered in the concerned unit, keeping the diary of the head of the unit as well as attending to all the unit’s visitors.

Duties and Responsibilities

1. Acting as a point of contact for staff to deal with enquiries concerning the programmes and services offered in the relevant department/office.
2. Disseminating information to staff regarding the different issues in the concerned department/office.
3. Developing and maintaining mailing lists for staff to ensure effective communication channels and timely information dissemination.
4. Assisting in the production of materials, handbooks, and any other relevant information about the services offered in the department/office.
5. Ensuring that copies of all forms, registers and any other documents used for the proper maintenance of records in the concerned department/office are up-to-date and appropriately stocked for use by staff.
6. Collecting and filing all the information collected from staff in the department/office.
7. Developing and disseminating the relevant schedules of the department/office for each academic period/year/session in liaison with the other relevant offices of the University.
8. Drafting the schedule of meetings and any other events for the head of the department/office, and assisting him/her to keep abreast with his/her diary in a timely manner.
9. Providing general support to the head of department/office and staff to ensure the smooth running of the relevant office.
10. Carrying out any other duties as may be assigned by his/her supervisor from time to time.

Qualifications, Experience and Skills

1. Minimum of a Bachelor’s degree in Human Resource Management/Business Administration/Information and Administrative Management//Information and Secretarial Sciences or an equivalent relevant degree from an Institution recognised by NCHE.
2. Two (2) years’ experience in an administrative support role in a reputable organisation, preferably with experience in student administration.
3. Experience of working within the Higher Education sector, plus knowledge, background or exposure to human resource functions, will be an added advantage.
4. Excellent working knowledge of standard IT systems, web-based management information systems, and MS Office skills (Word, Excel, PowerPoint, Outlook).
5. Experience in maintaining clear and accurate records.
6. Good organisational management skills.
7. Outstanding interpersonal and communication skills, both oral and written.

 Personal Attributes and Competences

1. A clean track record and a high level of integrity and professional ethics
2. Good time management and ability to meet deadlines
3. Ability to develop creative solutions to complex problems
4. Ability to work under strict timeframes and to prioritise tasks
5. Openness to diversity, and the ability to attend to people with diverse backgrounds
6. Attention to detail, good analytical capabilities and thoroughness
7. Ability to multitask
8. Good self-presentation
9. Ability to learn easily and to adapt to rapidly changing situations
10. Ability to produce positive results under minimum supervision

Application Guidelines

Interested and eligible candidates MUST ELECTRONICALLY submit their application to hr@unik.ac.ug in one document as a PDF, the following: –

1. Application letter.
2. An up-to-date Curriculum Vitae (CV) containing names and contacts of three (3) credible referees.
3. Copies of the relevant academic/professional Transcripts and Certificates.
4. Copy of a valid National Identity Card
5. Details of the physical address, telephone contact and email address of the applicant.
6. Any other relevant documentation to support the application.

NOTE:

The email subject line should include the job title and the applicant’s name.

Applications not in a single PDF file and those arriving after the application deadline will not be considered.

The deadline for receiving the applications is Friday, 9th January 2026, by 12.00 pm.

Only short-listed candidates will be informed by email.